Auto Repair Shop OS

A command center for the shop, not a quote generator

Most auto repair software is built for dealerships or chains. If you run an independent shop with two to eight bays, you end up running the business on a mix of invoices, a paper log of jobs, and whatever shorthand your service writer invented.

Auto Repair Shop OS is a Notion workspace that holds the daily operations side of an independent shop. Job board, customer vehicles, parts tracking, technician time, supplier orders, profitability by job. Built from the actual workflow of mechanics who fix cars, not from a software designer's idea of what a shop looks like.

What the workspace covers

Job board with live status

Every vehicle in the shop, where it is in the process, which technician owns it, what parts are on order, expected completion. Views by status, by tech, by priority. The whiteboard in the shop, but searchable and complete.

Vehicle and customer history

Every vehicle that has come through, owner details, VIN, prior jobs, prior parts installed, warranty windows. When a returning customer calls about their truck, you see the whole history in seconds, not after flipping through three folders.

Parts and supplier tracking

Parts on hand, parts on order, which supplier, which vehicle the part is attached to, cost and markup. When a part arrives you know which job it goes to. When a supplier is late you see which jobs are blocked.

Technician time and job costing

Hours per job, per technician. Labor cost versus labor billed. Profit margin per job, per tech, per service type. You find out which jobs actually pay and which ones only feel like they pay.

Estimates and approval workflow

Estimate drafted in the system, sent to customer for approval, logged when approved, converted to a job. No more "did the customer ever approve the brake job" uncertainty.

Shop financials

Daily, weekly, and monthly gross. Parts revenue versus labor revenue. Expenses logged against the shop. Simple operating view, not a replacement for your accountant.

SOPs and safety

Lift inspections, fluid disposal logs, safety briefings, equipment maintenance. The compliance paperwork that auditors ask for, actually maintained.

Who this is for

Independent auto repair shop owners in the US, UK, Canada, Australia, and EU. Shops with two to eight bays. Owner-operators who still turn wrenches sometimes and service writers who actually know the customers.

What this is not

This is not a diagnostic tool. This is not a parts catalog or service-info platform. This is not enterprise shop management software. Those tools are good at what they do. This workspace is for everything they do not cover: the daily operational view, customer history, profitability by job, and the paperwork side.

What you get

• Notion workspace, one-click duplicate
• Twelve connected databases for jobs, vehicles, parts, techs, suppliers, and financials
• Daily operations dashboard
• Sample data you can clear in one click
• Setup instructions with screenshots
• Lifetime updates