Restaurant OS - Menu, Inventory, Staff & Compliance

Everything a restaurant needs to run, minus the enterprise price tag

Restaurants are operationally complex. Menus, recipes, inventory, labor, suppliers, compliance, marketing, customer feedback. Enterprise restaurant software handles all of it and costs a fortune. Most independent restaurants end up running on a mix of a POS, a spreadsheet, a whiteboard, and whatever the manager remembers.

Restaurant OS is a Notion workspace that consolidates the operational side of running an independent restaurant. Menu engineering, recipe costing, daily financials, staff scheduling, inventory, supplier management, and the daily, weekly, and monthly rhythm that keeps a kitchen and front-of-house aligned.

What the system covers

Menu engineering

Every dish with its recipe, ingredient costs, portion size, and gross margin. The menu matrix (stars, puzzles, plow horses, dogs) runs off your actual data. You finally see which dishes pay and which ones are quietly bleeding the business.

Recipe and ingredient library

Each ingredient with supplier, unit cost, last purchase date. When a supplier raises prices, every recipe recalculates automatically. Month-over-month COGS tracking becomes a summary view.

Daily cash and sales reconciliation

Covers, revenue, average check, tips, payment mix, expenses, variance. Logged at close. Weekly and monthly rollups built in.

Inventory with PAR levels

Every SKU has a minimum stock level. When counts drop below PAR, items drop onto the reorder list organized by supplier. Prep lists generated from the menu plus inventory on hand.

Staff scheduling and labor cost

Shift planner across front-of-house and back-of-house. Hours tracked per person per week. Labor as a percentage of sales, visible per shift. Time off and availability managed in one place.

Supplier and vendor management

Every supplier with contact info, products supplied, delivery cadence, last paid prices, payment terms. Order history per supplier.

Compliance and opening checklists

Cleaning schedules, temperature logs, opening and closing SOPs, health inspection prep. The paperwork you are legally required to keep, maintained.

Marketing and customer feedback

Upcoming promotions, seasonal menus, events, reservation trends, feedback log. What ran, what worked, what to repeat.

Who this is for

Independent restaurant owners, one to three locations, teams of ten to fifty. Full-service, casual, fine dining, or QSR. Owner-operators who need operational infrastructure without an enterprise contract.

What ships

• One Notion workspace, one-click duplicate
• Over fifteen connected databases for menu, recipes, inventory, staff, suppliers, financials, and compliance
• Sample data you can wipe
• Setup guide
• Lifetime updates