Free template · Interior Design & Architecture
Drawing Register Template
A drawing register lists every drawing on a project with its number, title, current revision, status and the date it was issued. It is the single record of which version of each drawing is current, so contractors and consultants never build from a superseded sheet.
Who it's for: Architects, interior designers, engineers and project managers issuing drawings on building projects.
Free, no email needed. Google Sheets: download the .xlsx, then File > Import > Upload.
Preview
These are the real columns with example rows. Click Try it here to type your own rows and download them.
| Drawing no. | Title | Discipline | Scale | Revision | Status | Issue date | Issued to | Revision note |
|---|---|---|---|---|---|---|---|---|
| A-101 | Ground Floor Plan | Architecture | 1:100 | D | For construction | 2026-09-02 | Contractor, client | Kitchen wall moved 300mm |
| A-201 | North Elevation | Architecture | 1:100 | C | For approval | 2026-09-12 | Client, structural engineer | Window heights revised per client |
| S-101 | Foundation Plan | Structure | 1:50 | B | For construction | 2026-08-19 | Contractor | Pad footing sizes updated |
| ID-301 | Kitchen Joinery Details | Interiors | 1:20 | A | For information | 2026-09-15 | Joiner | First issue |
What goes in each column
| Column | What goes in it | Example |
|---|---|---|
| Drawing no. | Unique drawing number | A-201 |
| Title | What the drawing shows | North Elevation |
| Discipline | Architecture, Structure, Interiors, MEP | Architecture |
| Scale | Drawing scale | 1:100 |
| Revision | Current revision letter or number | C |
| Status | For information, For approval, For construction, Superseded | For approval |
| Issue date | Date this revision was issued | 2026-09-12 |
| Issued to | Who received it | Client, structural engineer |
| Revision note | What changed in this revision | Window heights revised per client |
Why these columns: Most drawing mistakes on site come from someone using an old revision. The Status column, especially Superseded, and a dated Revision note are what make a register trustworthy.
How to use it in 5 steps
- Agree a numbering system before the first issue, for example discipline letter plus number.
- Add every drawing to the register the moment it is created, even before issue.
- When you issue a revision, update Revision, Status, Issue date and Revision note in the same row.
- Mark old drawings Superseded instead of deleting them, so the history stays visible.
- Send the register with every drawing issue so everyone checks they have the current revision.
Spreadsheet, dedicated software, or Notion?
| Option | Best for | Falls short when |
|---|---|---|
| This spreadsheet | Small projects, sole practitioners, quick setup | Revision history is overwritten unless you add rows |
| Document control software (common data environments) | Large projects with many consultants | Costly and heavy for small practices |
| Notion version | Drawings linked to projects and phases, with full revision history | Needs Notion |
If the free spreadsheet does everything you need, stick with it. The Notion version is for when you want the pieces connected.
Want it connected? Architecture Firm OS
The spreadsheet is one table. The Notion system links it to everything around it:
- Drawings linked to projects and phases
- Full revision history per drawing, not just the latest
- Clients and fees tracked alongside the drawing work
- Built for solo architects and small studios
Instant duplicate link after purchase.
Questions
What is the difference between a drawing register and a drawing issue sheet?
The register lists every drawing and its current revision. An issue sheet records one issue: which drawings went to whom on a date. Many small practices combine them.
How should drawings be numbered?
A common approach is a discipline prefix and a number, such as A-101 for architecture plans. Pick one system and keep it for the whole project.
Should I delete superseded drawings from the register?
No. Mark them Superseded so the history remains traceable.
Does this work for interior design projects?
Yes. Use the Interiors discipline and add joinery or finishes drawings as needed.